Event – What kind of event is eligible for funding?
- The event should be free and open to all students. No exclusive events.
- As the event itself should be free, you cannot sell anything at the event.
- As the event should be open to all students, alcohol is not allowed at the event.
- The event must have a cost-per-head of $10 or less.
- If the event takes place off campus, please contact Brian Chen, ISA Chair of Finance, before preparing for the funding proposal.
- You may not request expenses for durable goods. You can only rent durable goods.
- Some exceptions include prizes that are given out to the participants at the event. Please contact Brian Chen, ISA Chair of Finance, for more details.
- Events must have a cultural, educational, or social theme, without reference to political or religious issues.
Funding Proposal Guidelines
- The member organization must do a funding proposal for their event at least 6 weeks prior to the event date.
- Funding proposals must be done during the assembly meetings on Mondays at 7PM-8PM.
- The member organization may apply for funding for only 1 event each semester.
- The member organization may apply for the maximum of $500 for a single event and $800 for a collaborated event with another member organization.
- Each member organization representative gets one vote in funding proposal. Maximum 2 votes per member organization.
- Instead of having the member organization file ISA paperwork for the event, ISA’s designated executive board member will file it for them.
- No need to do: expense request, event info sheet, and budget proposal (partial)
- Need to do: ISA Event Google Form, quote/invoice, receipt, program evaluation, and budget proposal (partial)
- ISA Event Google Form: bit.ly/ISAFunding
- Budget Proposal: only fill out the portion that is shown in the funding proposal template in order to show the cost breakdown. No need to worry about the “pmt. type.”
- Quote/invoice: itemized list of items with unit prices, quantities, and total amount. For food from restaurants, you may use the generic quote.
- RECEIPT (VERY IMPORTANT)
- Receipts must be received by ISA within a week after the event date.
- Receipt must be the original copies. NO photocopies of the actual receipts.
- Electronic receipts are accepted if they are original.
- Receipts must say “paid”, “charged”, or “balance of 0” in order to confirm the payment.
- If any of the above is not followed, ISA purchasing card will immediately be frozen and won’t be unfrozen until the problem is fixed.
- The member organization is responsible for booking the venue of the event.